One of QuickBooks’ most efficient features is online banking, also known as “bank feeds”. This special feature can help save you a lot of time and effort. Connect your bank, credit cards, and other financial accounts to your QuickBooks Online account hassle-free without any data entry required. You can link QuickBooks online to your bank account and optimize QuickBooks with the help of our outsourced accountants.
Once your financial accounts are connected to your QuickBooks Online account, QuickBooks will automatically download and categorize all of the transactions made through your connected accounts. After approving how QuickBooks categorized your accounts, you will be able to view all your recent updated credit or bank card transactions, sales, and expenses included.
The most profitable online businesses focus on automation like this so they can focus on growing their company.
- Log into QuickBooks Online
- From the banking menu, select “Connect” from the landing page or if you have already created an account, select “Add Account”.
- Search for your bank (most banks, and even small credit unions, can be connected).
If you are unable to locate your bank on the list, but would still like to add your transactions to your QuickBooks account, then you can try manually uploading your transactions from a CSV file.
- Select “Continue”, and then in the pop-up window, enter the username and password for your online banking account and click, “Connect”.
Note: It can take several minutes to link QuickBooks online to your bank account; however, some banks may require additional information for security purposes. If this is the case, you will see instructions on the screen letting you know what to do next.
- Choose the account type you would like to add; i.e., checking, savings, or credit card. If you are connecting multiple credit cards from the same bank, choose the type for each card you are connecting.
If you can’t find the option in QuickBooks to link your bank account
If you are unable to find the option you need from the drop-down list or are new to QuickBooks, select “+Add New” to create a new account in your “Chart of Accounts”.
If ever you should need to reconnect QuickBooks online to your bank account, follow these instructions:
- Find “Banking”, and then select “Banking” at the top.
- Click on “Add Account”, and then enter the name of the bank.
- If you will be using the same login credentials, then select the bank with “existing connection”.
- When using different login credentials, then select the bank with “New connection with a different login”.
- Enter your user id and password and click “continue”.
- Check the box of the account you wish to connect to, and then click on “QuickBooks Account” and a drop-down menu will appear. From the menu, select the account from your chart of accounts.
- Click “Connect” and once you are connected click “I’m done. Let’s go!”
This should successfully link QuickBooks online to your bank account.
If when trying to reconnect an account, you receive an error message, write down the message and contact support. However, if the error is about security precautions, then you may need to get a credit card business code from your bank. Some banks allow you to get the code by accessing their website, if not; contact your bank for further instructions.
If you get this message:
“We’re sorry but only the Business Account Owner is eligible to consent to share account data with a Third Party Site.”
Please note that due to the recent updates, your QuickBooks connection with your financial institution (FI) will need to be adjusted. Unfortunately, we cannot do it using our accountant access.
If you see this when trying to link QuickBooks online to your bank account, the overall fix is fairly simple and straightforward.
Bank of America
1. Log into your QuickBooks account and click “Banking” on the left.
2. Select on the “bank/credit card” account name.
3. You should see a red error message with an “Update now” option. Click “Update now”.
4. Click the green “Update Now” button that pops up, log in with your BOA username and password, and then proceed to complete.
You’ve successfully linked QuickBooks online to your Bank of America account!
Capital One
1. Go to “Banking” at the left pane of the screen.
2. Select “Add Account” and then search.
3. Enter your financial institution’s login information on the website and select “Continue”.
4. Complete the extra security verification steps.
5. Select “Securely connect”.
6. Choose the bank emblem to the left of the account that you want to connect.
7. Select the account type drop-down menu to choose the bank or account.
8. You must choose either a “Bank or Credit Card account”.
9. Select “+Add new” if you don’t have an account created yet.
10. Click “Connect”.
Chase
1. Click “Accounting”, and then “Chart of Accounts”.
2. Select“New”, then select the “Account Type”.
3. In the “Name” field, you can type “Dummy”. Other fields are optional.
4. Click “Save and Close”.
5. Select “Banking”, then “Banking” at the top.
6. Click “Add account”.
7. In the “Enter your bank name or URL” field, enter your Chase credit card link.
8. Sign in to your bank account and then sync it to the “Dummy” account.
9. In the “For Review” tab, select the duplicate transactions then choose “Exclude Selected”.
Fidelity Bank
1. Log in to the new Fidelity Bank Business Advantage online banking system at www.fidelitybanknc.com and download your QuickBooks Web Connect File.
2. In QuickBooks, click “File” > “Utilities” > “Import” > “Web Connect Files”.
( Take note of the date you last had a successful connection. If you have overlapping dates in the web-connect process, you may end up with duplicate transactions.)
3. If prompted for connectivity type, select “Web Connect”.
4. Click the “Import new transactions now” radio button, then click “OK”.
(If you previously removed the check from the “Always give me the option of saving to a file…” option, then this dialog will not display.)
5. In the “Select Bank Account” dialog, click “Use an existing QuickBooks account”.
6. In the corresponding drop-down list, select your QuickBooks account, and click “Continue”.
7. Confirm the prompt by clicking “OK”.
8. Repeat steps for each account to be reconnected.
(Verify that all transactions downloaded successfully into your account registers.)
Amex
1. Go to “Banking” at the left pane of the screen.
2. Select “Add Account” and then search.
3. Enter your financial institution’s login information on the website and select “Continue”.
4. Complete the extra security verification steps.
5. Click “Securely connect”.
6. Choose the bank emblem to the left of the account that you want to connect.
7. Select the account type drop-down menu to choose the bank or account.
8. You must choose either a “Bank or Credit Card account”.
9. Select “+Add new” if you don’t have an account created yet.
10. Click “Connect”.
BB&T
1. Log into your QuickBooks account and click “Banking” on the left.
2. Click on the “bank/credit card” account name.
3. You should see a red error message with an “Update now” option. Click “Update now”.
4. Click the green “Update Now” button that pops up, log in with your BB&T username and password, and then proceed to complete.
Paypal
1. Click “Accounting”, and then “Chart of Accounts”.
2. Click “New”, then select the “Account Type”.
3. In the “Name” field, you can type “Dummy”. Other fields are optional.
4. Click “Save and Close”.
5. Click “Banking”, then “Banking” at the top.
6. Click “Add account”.
7. In the “Enter your bank name or URL” field, enter your Chase credit card link.
8. Sign in to your bank account and then sync it to the “Dummy” account.
9. In the “For Review” tab, select the duplicate transactions then choose “Exclude Selected”.
PNC Bank
(You’ll want to manually add your latest credit card transactions)
1. In the left menu, select “Banking” and then choose “Banking”.
2. Click on the credit card account you’ll want to update.
3. Then, at the upper right corner, click the “Update” button.
4. Check if transactions are already downloading.
Regions
1. Go to “Banking” at the left pane of the screen.
2. Select “Add Account” and then search.
3. Enter your financial institution’s login information on the website and select “Continue”.
4. Complete the extra security verification steps.
5. Select “Securely connect”.
6. Choose the bank emblem to the left of the account that you want to connect.
7. Select the account type drop-down menu to choose the bank or account.
8. You must choose either a “Bank or Credit Card account”.
9. Select “+Add new” if you don’t have an account created yet.
10. Click “Connect”.
Congrats! This links QuickBooks online to your bank account.
SunTrust
1. Go to “Banking”.
2. Choose “File upload” from the drop-down menu on the upper right.
3. Select a file to upload by clicking the “Browse” button.
4. From the QuickBooks account drop-down, select the account you want to upload the bank data to (in this case, SunTrust), then click “Next”.
5. Select “Let’s go!” (or “Finish”, depending on what you see) to return to the “Banking” page and begin reviewing your bank transactions and accept them into QuickBooks Online.
Wells Fargo
1. Log into your QuickBooks account and click “Banking” on the left.
2. Click on the “bank/credit card” account name.
3. You should see a red error message with an “Update now” option. Click “Update now”.
4. Click the green “Update Now” button that pops up, log in with your Wells Fargo username and password, and then proceed to complete.
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