Maintaining Clean Accounting Records

Ensuring up-to-date accounting records not only facilitates a smoother tax filing process but also empowers you to identify financial red flags promptly.

Why Maintaining Proper Accounting Records is Important

Financial health and compliance

Stabilized accounting

Minimizing theft and bad debts

Attracting investors

Mitigating accounting mess

If you’ve ever had messy accounting records, you’d understand why ensuring they remain organized is imperative. Inaccurate data affects both operations and compliance alike. Ongoing accounting maintenance involves conducting regular reconciliations to ensure that financial statements match transaction records. 

Keeping accurate books ensures:

  • Informed decision-making: A clear and up-to-date view of finances enables top-level management to make swift decisions, saving time and money.
  • Financial accuracy: Maintaining accurate records minimizes the risk of errors to ensure credible financial data.
  • Regulatory compliance: Keeping records up-to-date helps will help to avoid legal issues and penalties.

Missing just one transaction in your books can have a ripple effect on the financial health of your business. This not only puts your cash flow at stake, but could tarnish your reputation.

We have years of experience with major accounting clean-ups. Our monthly reconciliation and accounting maintenance services minimize the risk of inaccurate accounting records. We help you establish processes to safeguard against accounting issues. This gives you access to a collaborative ecosystem that supports the evolution of your financial processes. 

We can assist you with: 

  1. Identifying accounting inconsistencies
  2. Monthly reconciliations and accounting clean-ups
  3. Accurate record-keeping for tax filing and audits
  4. Data automation 
Fusion CPA is an outstanding resource for outsourced financial service needs. Whether it's bookkeeping, reporting, clean-up, compliance, tax planning or strategic business planning, Fusion CPA has always been a tremendous resource for me and my clients.

With a fully CPA-certified team and years of expertise in optimizing accounting software while guiding CPAs toward strategic roles, our specialists are dedicated to streamlining your finances to realize your vision with strategic precision.

We stand out as one of the few accounting firms committed to nurturing aspiring CPAs, providing them with the vital skills and insights needed to succeed as strategic controllers in their respective fields through our online controller courses.

Accounting Record Retention Requirements

In terms of the Companies Act, no 71 of 2008 and Companies Regulations 2011, companies should keep documentation relating to the books and accounts of their business as well as annual financial statements, for 7 years. These requirements differ under the Close Corporations Act, no 69 of 1984, and the Income Tax Act, no 58 of 1962 (Section 73 A & B), which the accounting division of every business needs to keep track of for your business structure.

With reliable accounting software integrations, your business can keep its records clean and consistent throughout. Accounting clean-up services can weed out a number of accounting errors, but ongoing accounting maintenance is required to keep accounting records accurate and up-to-date.

Choosing the right software is essential to managing your business finances effectively. With our tailored software solutions, you can integrate all income and expense data to gain a comprehensive view of your financial health. This will not only empower you to make informed decisions, but alongside your CPA, enables you to maintain clean and compliant records.

With reliable accounting software, your business can implement a number of checks and automation to weed out any errors that can occur with manual bookkeeping. 

That’s why we recommend these software options:

Our Services Can Scale With Your Business

At Fusion CPA, we offer a host of outsourced accounting services. Whether you need accounting, bookkeeping, or controller services, we can provide you with the perfect solution. Our accounting experts have years of experience and expertise across different industries.

Adequate accounting procedures help to organize the differing transactions within a business. An up-to-date view of the finances helps top-level management make swift decisions that can save your business time and money. Missing just one transaction in your books can ripple effect on your accounting records, which can have knock-on effects on the economic outlook of your business and the credibility of your brand to clients.

We take a look at ongoing maintenance and keeping your accounting records clean and current, is of utmost importance to your business.

The importance of maintaining proper accounting records

Having current accounting records is not only beneficial for tax filing, but it can also empower your accounts team to pick up on theft or bad debtors more easily. Employing ongoing maintenance to keep your accounting records up to date is important for:

The best way to handle incoming data

When it comes to tracking income and expenses, it is important to make use of a reliable system that can automate information between reconciliation statement recordings to keep all accounting records accurate and consistent throughout. Implementing reliable accounting software that gives you a clear snapshot of your finances will help to reduce errors and to keep records of expenses, income, and taxes with ease. It is important to choose accounting software that is widely geared to your industry, and considerate of your bespoke business needs and the size of your organization. Your software can also be further tailored by adding integrations to further automate transactional records between ledgers and departments.

Accounting record retention requirements

In terms of the Companies Act, no 71 of 2008 and Companies Regulations 2011, companies should keep documentation relating to the books and accounts of their business as well as annual financial statements, for 7 years. These requirements differ under the Close Corporations Act, no 69 of 1984, and the Income Tax Act, no 58 of 1962 (Section 73 A & B), which the accounting division of every business needs to keep track of for your business structure.

With reliable accounting software integrations, your business can keep its records clean and consistent throughout. Accounting clean-up services can weed out a number of accounting errors, but ongoing accounting maintenance is required to keep accounting records accurate and up-to-date.

At Fusion CPA, we offer outsourced accounting services. Our team has years of experience with major clean-ups and we provide ongoing maintenance to safeguard against major accounting inconsistencies.

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This blog article is not intended to be the rendering of legal, accounting, tax advice or other professional services. Articles are based on current or proposed tax rules at the time they are written and older posts are not updated for tax rule changes. We expressly disclaim all liability in regard to actions taken or not taken based on the contents of this blog as well as the use or interpretation of this information. Information provided on this website is not all-inclusive and such information should not be relied upon as being all-inclusive.

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